ADRA Canada — AI Tool Usage Survey

A

Respondent Information

This section is optional — you may leave fields blank to remain anonymous.

1Your role / job title (optional)

2How long have you been in your current role?

Less than 1 year 1–2 years 3–5 years More than 5 years

3What is your primary employment arrangement?

Full-time Employee Part-time Employee Contractor / Consultant Volunteer

B

General AI Awareness & Usage

Your current familiarity and usage of AI tools for work.

4How would you describe your familiarity with AI tools in a professional context?

No familiarity — I have not used AI tools for work Basic — I have explored AI tools but rarely use them Moderate — I use AI tools occasionally for specific tasks Advanced — I regularly integrate AI tools into my workflows

5In the past 6 months, have you used any AI tool(s) to assist with your work at ADRA Canada?

Yes No Not sure

6If yes, approximately how often do you use AI tools in your work?

Daily Several times per week Once a week A few times per month Less than monthly

7Which AI tools have you used for work purposes? (Check all that apply)

8For the AI tools you use, what is the version type? (Check all that apply)

Free version Paid / premium version Both free and paid versions Not sure

9How is the cost of the AI tools you use covered? (Check all that apply)

Self-funded (personal cost) Organization-funded (ADRA Canada pays) Free tool — no cost Mix of personal and organizational funding

C

AI Usage by Deliverable — PhilM

For each deliverable, note AI tools used, version, funding, and frequency. Leave blank if AI is not used.

For each deliverable below, fill in the AI tool(s) used, whether it's free or paid, how it's funded, and how often. Leave any row blank if you don't use AI for that task.

10To what extent are AI tools currently integrated into the following tasks?

Deliverable / Activity	Not Used	Occasionally	Regularly	Fully Integrated

11When using AI to generate or assist with content, how do you ensure alignment with ADRA Canada's brand and mission?

I always review and edit AI content before publishing I provide detailed brand guidelines as part of my AI prompts I use AI only for structure / ideas, not final wording I rely on AI output without major edits I do not use AI for content creation

12For AI-generated visual/graphic design assets, which tools do you use? (Select all that apply)

Adobe Firefly Canva AI / Magic Design DALL-E / ChatGPT image generation Midjourney Stable Diffusion Microsoft Designer None — I do not use AI for image generation Other

13Are you aware of any donor privacy or PIPEDA concerns related to how donor data is used in AI tools?

Yes — I have taken steps to protect donor data Somewhat aware — I could use more guidance Not aware — this is new to me I do not use donor data in AI tools

D

Governance, Risks & Compliance

Understanding of policies and risk awareness.

14Are you aware of any ADRA Canada policy or guidelines regarding the use of AI tools?

Yes, I am fully aware I have heard of it but am not familiar with the details No, I am not aware of any policy I did not know a policy was needed

15Have you ever entered sensitive organizational, donor, or beneficiary data into an AI tool?

Yes No I am unsure what counts as sensitive data

16Which risks are you most concerned about when using AI at work? (Select up to 3)

Data privacy / PIPEDA compliance Accuracy and reliability of AI output Bias in AI-generated content Intellectual property / copyright issues Misinformation or "hallucinations" Lack of organizational oversight Reputational risk to ADRA Canada I have no concerns

* Select up to 3 options

17What organizational support would help you use AI tools more responsibly? (Select all that apply)

A clear AI usage policy Approved list of tools Training / workshops on AI Guidance on what data is safe to input A dedicated AI champion or resource person Nothing needed Other

E

Open Feedback

Share your thoughts in your own words.

18What is the single greatest benefit you have experienced or foresee from using AI tools in your department's work?

19What is the single greatest concern or challenge you have experienced or foresee regarding AI tool use?

20Is there anything else you would like to share about AI tool usage within your department?

AI Tool Usage Assessment Survey